Making a Public Records Request

Chapter 42.56 RCW, the Public Records Act, requires each agency to make available for inspection and copying nonexempt 'public records' in accordance with published rules.

Pierce County adopted Chapter 2.04 PCC, Public Records Inspection and Copying Procedures, for implementing the public records act.

Many public records are currently available on the County's website at no cost. Other frequently requested documents are not created or maintained by the County.

Public Records Officers and Request Forms
Pierce County needs your request in writing. Complete the departments 'Request for Access to Public Records Form' by providing the following information:
  • Requester's name, address, and contact information;
  • Describe the SPECIFIC record(s) you are requesting, including dates;
  • Sign and date the request.
Any person wishing to request access to public records of Pierce County, any agency of Pierce County shall address their request to the public records officer of the applicable agency.

Within five (5) business days of receipt of the request, the public records officer will do one or more of the following:
  • Make the records available for inspection or copying;
  • Give the requester a link to document on Web page;
  • Provide in writing a reasonable estimate of time when records will be available;
  • Request clarification, by telephone or in writing, if the request is unclear or does not sufficiently identify the requested records;
  • Deny the request, in whole or in part.
If the requester has not received a response from the agency within five (5) business days from the date of filing a public records request, the requester is encouraged to contact the public records officer immediately to ensure that the request was received by the agency.

Public records are available to be scheduled for inspection and copying during normal business hours, Monday through Friday, 8:30 a.m. to 4:30 p.m., excluding legal holidays. There is no fee for inspecting public records.

A requester may obtain standard black and white copies for $.15 cents per page or the actual costs of copying set forth in a statement of factors and manner of computation publicly available through the public records officer. The public records officer or designee may require a deposit of 10 percent of the estimated costs of copying all records selected by the requester.

The requester must claim or review the assembled records within 30 days of notification that the records are available for inspection of copying. If the requester fails to claim or review the records within the 30-day period or make other arrangements the public records officer may close the request.

Persons seeking public records or information available for inspection and copying from Pierce County may seek assistance from the Public Records Ombudsperson.